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ICC Meeting: |
IFAS COMPUTER COORDINATORS (ICC)JUNE 10th 2016 REGULAR MEETINGA meeting of the ICC was held on Friday, June 10th, 2016 in the UF/IFAS Communications Building. The meeting was chaired and called to order by Jimmy Anuszewski at about 10:00 am. PRESENT: Recorded Video: Video will be available here. NOTES: Winnie Lante, Karen Porter and Dennis Brown should be commended for their food/drink accomodations. Report from the chairmanMember news: Horacio Elman @ EREC. Recap since last meeting: As per his usual procedure, Jimmy pointed folks to the notes of the last meeting, without going into any details. Details about this meeting: I've deleted a lot of the old anchors that were in the minutes due to lack of updates. I suggest searching the ICC site for information that you may be looking for. Security: (previous discussion) Jimmy has submitted a proposal to ITPAC that would require all faculty and staff to complete the Computer Security Class and have the profile added to their UFID. Dr.Wysocki agreed with Jimmy and will schedule a meeting to discuss this policy and how to implement it. Update as needed. Patching updates... (previous discussion) Microsoft June's Microsoft patches are listed in the link. Current risk assessments can be found here. There were several Microsoft Office updates to the Apple version. Please run AutoUpdater to install those updates. Adobe Flash, Acrobat, Reader, Connect, along with several other Adobe products, have updates here. The Flash update is very imperative. Java Java updates were in April/May for Java 8U91/92. This JRE will expire with the release of the next critical patch update scheduled for July 19, 2016. Java 8U91 for Mac was released on April 19, 2016 and is available here. Apple There have been several Apple updates, including a new system update, security updates and printer driver updates. SAS SAS University Edition recently had an update. Please visit this link. Other Updates as available... Videoconferencing and WAN discussionVideoconferencing topics (previous discussion) Acano latest release is still update R1.8.29 from April 18th. This is their latest release. Updates and changes can be found in their change logs on the download page. There were some problems recently, related to the spaces (formerly cospaces). With the aquisition of Acano by Cisco, they are currently working on a mobile, desktop and video conferencing platform that will allow users to participate in video meetings from anywhere in the world, regardless of your network or domain. Look for updates in the near future in regards to this. Skype Business for Mac is under beta status. We're a step closer to having a final product and I will keep everyone posted when it comes out. Updates as available... End-user Scheduling (previous discussion) Updates as available... WAN (previous discussion) Updates as available... Wireless printers (previous discussion) Any updates to this?
PolicyContent Management System (CMS) (previous discussion) Nothing new on the T4 front. There is a Higher Education WordPress conference in Sarasota. Many UF Web Managers/Designers are attending. If you're interested, please find the link here. Updates as available. Cloud Services (previous discussion) Updates as available. Backups/Server Drives (I'm leaving this here!) I was asked to add this to the agenda. Some Department and REC IT people are wondering if there's official policy in regards to backups and what some IT people are doing for it. From my understanding, that's why we have server drives, but I'll let the discussion start amongst everyone. During the discussion, it was addressed that the server drives should be used because they are backed up multiple times during the day and can be access through VDI at any time. It was also stated that external hard drives should not be relied on nor should they be purchased using department funds. Admin rights became a separate topic during this discussion and there was a split amongst the participants about how Admin rights should be dispersed. One side stated that Admin rights should only be granted based upon the situation of the user. An exmample Jimmy gave was field computers that needed to have software installed or updated while away from the IT person or users that are in lab that need to install specific software at a moment's notice. All of this would be LOCAL Admin rights. Others stated that it was too much to try and update every computer at the same time (such as Java updates) or to install the same software on multiple computers. Consensus is do what works for each individual situation but rememeber that ultimately, it comes down to the IT person's responsibility if something should go wrong with that computer. Updates as available. UF Exchange updates (previous discussion) Updates as available. Notes from last month's SIAC meeting Notes from past meetings are available here. Last update was from October, 2015. Last month's IT Directors Meeting Notes You can now view the notes from each meeting at this link. PrintSmart initiative (previous discussion) Updated as needed... New 'Trouble-Ticket' Entry Page for CNS (previous discussion) Update as needed... KACE (previous discussion) This has gone the way of the Dodo bird. Mac's: To Domain or Not to Domain(previous discussion) For those that need instructions on Mac domain"ing" and server connections: https://wiki.it.ufl.edu/index.php?title=Apple_OS_X
ProjectsServices Documentation: Is a Wiki the way? (previous discussion) Would be really nice if more people could contribute to this.  A wiki has been created at https://uflorida.sharepoint.com/sites/ifas/wiki/icc/Pages/Home.aspx. Everyone in the ICC distribution group should be able to add/edit. OperationsIFAS IT Updates (previous discussion) Any updates from ITSA? TeamViewer servers were compromised and it was decided on the ICC list that any machines with TeamViewer on it would have it uninstalled via SCCM. Dropbox is official. For more information on obtaining profile useage, please click here. There is a 20GB limit. Santos has installed an auto-update plugin for Wordpress users. Due to negligence on the wp-admin side, sites were being infected too often due to updates not being performed. This will now be automated. Jimmy suggests that WP users check their sites to make sure that nothing is "broken" due to compatibility issues. Chris would like to give an update on the UPS system (Uninterruptible Power Supply) that is in the works.
New DHCP reservation site created (previous discussion) Update as needed. Creating guest GatorLink accounts: singly or in bulk (previous discussion) Steve had left this on the agenda in case further discussion was deemed warranted. So Jimmy will leave it here. Wayne's Power Tools (previous discussion) Updates as available... Public folder file deletion policies and procedures status (previous discussion) Updates as available...
Other TopicsSAS depot updated The SAS 9.4 installation depot (\\ad.ufl.edu\ifas\SOFTWARE\SAS\SAS9.4 ) has been updated to permit installation on Windows 8.1 AND Windows 10 for 32 or 64 bit machines. I still have .NET Framework 3.5 issues.
FAQs for new hires (should use https://uflorida.sharepoint.com/sites/ifas/wiki/icc/Pages/Home.aspx) Updates as available... Misc. GatorBox (leaving this here) Peer2Peer
That's All Folks! The meeting was adjourned at 10:35 and the next meeting will take place August 12th. Gator Baseball starts their Super Regional against FSU this Saturday! Go Gators!
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