ICC Meeting:

IFAS COMPUTER COORDINATORS
(ICC)

NOTES FROM June 12th 2015 REGULAR MEETING

A meeting of the ICC was held on Friday, June 12th, 2015 in the UF/IFAS Communications Building. The meeting was chaired and called to order by Jimmy Anuszewski at about 10:02 am.

PRESENT: At least 31 members participated.

Remote participants: Josh Gromoll, Kevin Hill, Wayne Hyde, Joel Parlin, Javier Real, Raichel White, Christine Berry, Angel Perez, John Macias, Angelo Daniels, Lawrence Treadaway, Tom Barnash, David Bauldree, Luis Coll, Angelo Daniels, Marion Douglas, Donna McCraw, Marvin Newman, Scott Owens, Jonathan Potts, Lawrence Treadaway.

On-site participants: Jimmy Anuszewski, Karen Porter, Winnie Lante, Santos Soler, Tennille Herron, James Canter, Dan Cromer, Alvaro Ibanez, Jorge Hernandez.

STREAMING AUDIO: Might be available here.

Recorded Video: Here. (It's a big file, so give it time ;) )

NOTES:

Karen Brown and Winnie Lante should be commended for his food/drink accomodations. Thank you, Dennis.

Report from the chairman

Member news: Jorge Hernandez is the new CREC IT expert. He replaced Gary Wilhite.

Recap since last meeting:

As per his usual procedure, Jimmy pointed folks to the notes of the last meeting, without going into any details.

Details about this meeting:

I've deleted a lot of the old anchors that were in the minutes due to lack of updates. I suggest searching the ICC site for information that you may be looking for.

Security: (previous discussion)

The university’s licenses for McAfee anti-virus is expiring in four months. UF’s replacement for this expiring functionality is UF Endpoint Management (UFEM). If not started already, university IT staff should be planning their UFEM deployment strategy to replace McAfee. UF’s license with McAfee will expire in September, 2015.
All copies of McAfee software must be removed by September 20, 2015. IFAS IT Hard deadline is July 13th. SCCM will be pushed out. More information will be avaiable soon.

From UF IT:
"UF Endpoint Management (UFEM) is UF’s New Solution! UFIT provides endpoint management services for all UF endpoints via UFEM (it.ufl.edu/ufem). Since UFEM went live last fall, there has been strong, early adoption by numerous colleges and units of the university. UFEM replaces the functionality of McAfee for anti-malware. In the time period since the service has been in production, more than 14,000 endpoints (e.g., servers, desktop PCs, laptops and tablets) are already connected to UFEM. The ability to manage all aspects of Windows, Mac OS X, and Linux endpoints from a single console is a big plus for workstation managers and IT directors. UFEM is FREE to all colleges and units of the university, including DSOs. Training is mandatory before service access (via security roles) is granted. For more information please visit the UFEM site: http://www.it.ufl.edu/ufem"

Patching updates... (previous discussion)

Microsoft

June's Microsoft patches included numerous bulletins of varying importance, covering several unique CVEs in the usual suspects. Current risk assessments can be found here.

Outlook for iOS and Android still has not met criteria (as of this day) to allow it to be used on UF Exchange system.

Native mail apps for Androids and iPhones are still ok to use.

Adobe

There were some Adobe Flash updates here (including Flash and Flash Player). Acrobat had an update on May 12th, Flash on June 9th,

Java

Java updates were on April 14 and Java 7 reached end of life on April of 2015. Next critical patch update for Java 8 will be July 14, 2015.

Apple

There has been one Apple update, for Apple Watches.

SAS

SAS University Edition recently had an update. Please visit this link.

Other

Updates as available...

Videoconferencing and WAN discussion

Videoconferencing topics (previous discussion)

Acano released update R1.6.31 June 9th.

I've been getting a lot of complaints from people attempting to use Acano. Seems there have been issues with unmuting microphones, video quality and participants freezing. Tom Barnash stated that video quality has been a major issue.

Updates as available...

End-user Scheduling (previous discussion)

Updates as available...

Lync updates (previous discussion)

Updates as available...

WAN (previous discussion)

Wireless printers (previous discussion)

Updates as available...

Policy

Content Management System (CMS) for UF: Entering preparation phase (previous discussion)

Terminal 4 has bulk file transfer now available. End users can now upload multiple files. Fore more information, please contact Tennille Herron.

ICS also started a blog with Terminal 4 tips. So far, there are 2 tips available but I assume more tips will be written in the future. You can find those tips here.

Tennille announced that 13 IFAS websites will be launching in T4 between now and October. There is an approximately 7-day turnaround for launching new sites. A week before your launch date, Tennille will contact the Web Manager to backup your current web directory and fill out the form that she will be sending. After that, the launch process will be submitted by Tennille. Santos and Tennille are trying to streamline the process and are working on some ideas to make UF be more efficient with this process.

Version 8 is still not out and we are estimating a release of September, but that is still up in the air. UF Template should be released soon. Please contact Tennille for more information.

Santos gave a warning to those that have websites on the old server. This is your last audible warning and the sites will be moved in 2 weeks. If your website is broken afterwards, it will be up to you to fix it.

Cloud Services (previous discussion)

Update on the problems my users were experiencing. They were told to allow for a couple of days of syncing. Sure enough, 4 or 5 days later (couple) everything was synced. Not sure why it takes so long (two cases were less than 500mb).

UF Exchange updates (previous discussion)

Unless something has changed or I missed the notes, Exchange Server still hasn't reached 100% compatibility with OWA or Mac's version of Outlook.

Have a couple of users that are not able to set up online meetings in their Outlook (or OWA) calendar. Have not found a fix.

Notes from last month's SIAC meeting

Notes from past meetings are available here. Last update was from February. Dan is going to send out notes from the last meeting.

Last month's IT Directors Meeting Notes

IBM Endpoint Management was discussed, ITSM, BigFix and Terminal 4 updates were discussed.

PrintSmart initiative (previous discussion)

Santos has created a step-by-step guide for the PrintSmart install. You can find it....on the WIKI! And he's added to it!
Please pay attention to the new models (8870 and 8880), do not move the printer while it is hot. They use an ink that is wax based and could cause problems when bumped or moved.

New 'Trouble-Ticket' Entry Page for CNS (previous discussion)

There are still some people that have not completed the required training to fulfill the role requests required by the new Trouble Ticket system. For those of you that have completed the lessons, Dan Cromer wanted to send his appreciation out.

Dan announced that he plans on making these tests mandatory for those with ADMN rights.

Remedy sunsets (think "An Officer and a Gentleman") on June 30th.

These are the required courses: (courses are hyperlinked to the UF Training Site)

PRV800 - HIPAA
PRV802 - FERPA
PRV804 - SSN
OIT100 - ITSM Awareness
OIT 200 - myIT Tool Incident & Request

Please remember to submit a request to your DSA (Department Security Administrator)(normally UF_N_SM_STAFF (Service Management Staff)) after you have passed the courses. Don't know who your DSA is? Click here to find out.

KACE (previous discussion)

February's KACE report is available here. This was the last report made available.

Projects

Services Documentation: Is a Wiki the way? (previous discussion)

Would be really nice if more people could contribute to this.

A wiki has been created at http://my.ifas.ufl.edu/wiki/icc/. Everyone in the ICC distribution group should be able to add/edit.

Operations

IFAS IT Updates (previous discussion)

The guys in IT have been busy traveling the state, installing servers and setting up new servers on East Campus, amongst other things. We'll try to get an update.

OS Deployments will require a password as of June 12. Hodor! will be the password. A wiki entry will be added to give general instructions on PXE booting and imaging a machine. The password will be located there.

New DHCP reservation site created (previous discussion)

You are reminded that Santos Soler has created a new DHCP reservation site which you may use to request reservations.

Creating guest GatorLink accounts: singly or in bulk (previous discussion)

Steve had left this on the agenda in case further discussion was deemed warranted. So Jimmy will leave it here.

Wayne's Power Tools (previous discussion)

Powertools will be getting updated and fixed as time allows.

Public folder file deletion policies and procedures status (previous discussion)

Updates as available...

ICC Meeting:

IFAS COMPUTER COORDINATORS (ICC)

NOTES FROM June 12th 2015 REGULAR MEETING

Report from the chairman

Videoconferencing and WAN discussion

Policy

Projects

Operations

Other Topics

IFAS COMPUTER COORDINATORS
(ICC)