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IFAS COMPUTER COORDINATORS (ICC)AUGUST 12th 2016 REGULAR MEETINGA meeting of the ICC was held on Friday, August 12th, 2016 in the UF/IFAS Communications Building. The meeting was chaired and called to order by Jimmy Anuszewski at about 10:00 am. PRESENT: Twenty-seven members participated. Recorded Video: Video file was corrupt, therefore there is no video of this meeting. (not a good day for media) NOTES: Winnie Lante, Karen Porter and Dennis Brown should be commended for their food/drink accomodations. Report from the chairmanMember news: Welcome Alex J. Lopez @ Environmental Hort . As per his usual procedure, Jimmy pointed folks to the notes of the last meeting, without going into any details. Details about this meeting: I've deleted a lot of the old anchors that were in the minutes due to lack of updates. I suggest searching the ICC site for information that you may be looking for. Security: (previous discussion) Jimmy has submitted a proposal to ITPAC that would require all faculty and staff to complete the Computer Security Class and have the profile added to their UFID. Dr.Wysocki agreed with Jimmy and will schedule a meeting to discuss this policy and how to implement it. UPDATE: There are some guides and tests being reviewed by Dr.Wysocki. This will be updated as it comes along. Update as needed. Patching updates... (previous discussion) Microsoft July's Microsoft patches are listed in the link. Current risk assessments can be found here. There were several Microsoft Office updates to the Apple version. Please run AutoUpdater to install those updates. Adobe Flash, Acrobat, Reader, Connect, along with several other Adobe products, have updates here. Java Java updates were in July/August for Java 8U101/102. This includes a critical patch. Java 8U91 for Mac was released on July 19, 2016 and is available here. Apple There have been several Apple updates, including a new system update, security updates and printer driver updates. SAS SAS University Edition recently had an update. Please visit this link. Other Updates as available... Videoconferencing and WAN discussionVideoconferencing topics (previous discussion) Acano latest release is still update R1.8.31 from July 20th. This is their latest release. Updates and changes can be found in their change logs on the download page. Skype Business for Mac is under beta status. I've been using it and reporting errors as they come up. Microsoft has been very aggressive with the testing. There was discussion on the ICC list about using Zoom for video conferencing and Dan had mentioned that SfB and Acano were already available and very efficient. I support that opinion and don't see the need for purchasing anything else, espeically with Spark coming down the pipeline to replace Acano. There is a committee that is currently look at various webinar software options. The ICC will be updated as decisions are made. If there are any concerns or features that the ICC would like to have have, please email Jimmy Anuszewski.
Updates as available... End-user Scheduling (previous discussion) Updates as available... WAN (previous discussion) Updates as available... Wireless printers (previous discussion) Any updates to this?
PolicyContent Management System (CMS) (previous discussion) T4 V8 is still troublesome. I've been trying to work on the new Agronomy website and many of the editing functions are not working. We have elevated the ticket to UF Web, but so far, nothing has been resolved. It seems there are still a lot of bugs in the system. In a recent Web Manager's meeting, it was made known that UF is not paying for the annual maintenance contract due to the problems that we're having we T4. There are still colleges on campus that will not migrate to T4 due to so many issues, so we will see what happens and if things are fixed. UPDATE - As of 8/11 in the AM, the T4 Agronomy site was allowing editing to happen. We don't know why, but it is working. The Higher Education WordPress conference in Sarasota was very educational, with many subjects being covered, such as security, multi-sites, migration, forms, database security and much more. if you are interested in some of the presentations, you can find the link here. Updates as available. Cloud Services (previous discussion) Updates as available. Backups/Server Drives (I'm leaving this here!) I was asked to add this to the agenda. Some Department and REC IT people are wondering if there's official policy in regards to backups and what some IT people are doing for it. From my understanding, that's why we have server drives, but I'll let the discussion start amongst everyone. During the discussion, it was addressed that the server drives should be used because they are backed up multiple times during the day and can be access through VDI at any time. It was also stated that external hard drives should not be relied on nor should they be purchased using department funds. Admin rights became a separate topic during this discussion and there was a split amongst the participants about how Admin rights should be dispersed. One side stated that Admin rights should only be granted based upon the situation of the user. An exmample Jimmy gave was field computers that needed to have software installed or updated while away from the IT person or users that are in lab that need to install specific software at a moment's notice. All of this would be LOCAL Admin rights. Others stated that it was too much to try and update every computer at the same time (such as Java updates) or to install the same software on multiple computers. Consensus is do what works for each individual situation but rememeber that ultimately, it comes down to the IT person's responsibility if something should go wrong with that computer. Updates as available. UF Exchange updates (previous discussion) Updates as available. Notes from last month's SIAC meeting Notes from past meetings are available here. Last update was from October, 2015. Last month's IT Directors Meeting Notes You can now view the notes from each meeting at this link. PrintSmart initiative (previous discussion) Updated as needed... New 'Trouble-Ticket' Entry Page for CNS (previous discussion) Update as needed... KACE (previous discussion) This has gone the way of the Dodo bird. Mac's: To Domain or Not to Domain(previous discussion) For those that need instructions on Mac domain"ing" and server connections: https://wiki.it.ufl.edu/index.php?title=Apple_OS_X Currently, Jimmy has run into some server connection issues with the latest El Capitan. It seems that Apple isn't playing nice with Samba and we, the users, are paying for it. If you are experiencing any issues or have found work arounds, please let me know. There is no consistency that I have found, yet, in regards to what is connecting and what isn't. ITSA Policy and UF IT Policy I've found it difficult to find the ITSA Computing Policy and the UF IT Policies, so I will provide the links here and keep them here. ITSA - http://imm.ifas.ufl.edu UF IT - http://www.it.ufl.edu/policies/
ProjectsServices Documentation: Is a Wiki the way? (previous discussion) Would be really nice if more people could contribute to this.  A wiki has been created at https://uflorida.sharepoint.com/sites/ifas/wiki/icc/Pages/Home.aspx. Everyone in the ICC distribution group should be able to add/edit. OperationsIFAS IT Updates (previous discussion) The data center will be shut down on Saturday and SCCM/DHCP will be out on Friday. DeWayne sent an email in regards to providing an easy way to keep Java up to date on all domain controlled machines. There is concern that some machines require an older version of Java to run certain software. UF requires all machines that have Java to use the latest version or not be on the network. This is an assumed requirement since UF Wifi will give you 24 hours to update to the latest Java or not be able to use the Wifi network. Would the ICC like DeWayne to implement the Java updates automagically? The ICC felt that this was the best way to proceed and DeWayne said it would be taken care of. Currently, there are over 1200 non-compliant Java machines in IFAS.
New DHCP reservation site created (previous discussion) Update as needed. Creating guest GatorLink accounts: singly or in bulk (previous discussion) Steve had left this on the agenda in case further discussion was deemed warranted. So Jimmy will leave it here. Wayne's Power Tools (previous discussion) Updates as available... Public folder file deletion policies and procedures status (previous discussion) Updates as available...
Other TopicsSAS depot updated The SAS 9.4 installation depot (\\ad.ufl.edu\ifas\SOFTWARE\SAS\SAS9.4 ) has been updated to permit installation on Windows 8.1 AND Windows 10 for 32 or 64 bit machines. I still have .NET Framework 3.5 issues.
FAQs for new hires (should use https://uflorida.sharepoint.com/sites/ifas/wiki/icc/Pages/Home.aspx) Updates as available... Misc. GatorBox (leaving this here) Peer2Peer The next Peer 2 Peer is scheduled for September 23rd.
Yammer If you haven't checked out Yammer, I highly encourage you to do so. Joe Gasper does an amazing job of keeping news and tools updated, along with a host of other people. There is a lot of info that is shared there, including a nice update to the Office 365 package, which includes a video hosting platform, much like YouTube. John Macias has more information.
Telephones Phillip Lazenby was kind enough to share this link for those of you that need to modify the telephone you are using. Works pretty well. You can find the link here. Russell Hunter also provided a nice word document that has been added to the ICC Wiki.
That's All Folks! The meeting was adjourned at 10:35 and the next meeting will take place September 9th, which means Gator Football will be a couple of weeks into the new season! Go Gators!
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