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Recommendation for a new IFAS e-mail address naming convention:
- Status: approved by ICC on 11/3/04
Now that we are part of UFAD, we are seeing end-user confusion over the fact that their
usernames and e-mail addresses often don't match. We are having folks who are attempting
to send to "GatorlinkUsername@ifas.ufl.edu", and it is not being delivered because,
in many cases, that is not a valid e-mail address. Additionally, we have the problem that someone may
create or have already created a Gatorlink username that matches one of our existing
IFAS e-mail aliases for a different individual or service account. Such conflicts will cause continuing
e-mail problems unless we move to standardize on e-mail addresses in the
"GatorlinkUsername@ifas.ufl.edu" format and remove all other "@ifas.ufl.edu" aliases
for people within our organization. Since service account e-mail addresses, such as
CEO office addresses, do not have a corresponding Gatorlink username, a move to
"@contact.ifas.ufl.edu" format should be similarly instituted to avoid conflicts with
possible current or future Gatorlink usernames.
The ICC recommends that such a transition be made according to the following method
- November 15th, 2004: Notify all IFAS users of the need to change to the
'GatorlinkUsername@ifas.ufl.edu' e-mail format between January 1st and June 1st
of 2005. The notification will provide information and assistance on the
procedures involved, including the possibility of changing a current
Gatorlink username. The approximately 50 current users who have an
"@ifas.ufl.edu" alias that conflicts with someone else's Gatorlink username
will be contacted and assisted in changing to the
'GatorlinkUsername@ifas.ufl.edu' format ASAP, but no later than January 1st 2005.
Service account holders will be advised that those addresses will change to a
"@contact.ifas.ufl.edu" format within the same timeframe.
- January 1st, 2005: Remove any additional conflicting "@ifas.ufl.edu" e-mail aliases
and add the 'GatorlinkUsername@ifas.ufl.edu' aliases. Add "@contact.ifas.ufl.edu" aliases
for all service accounts. Begin notifying and assisting
all users in making this transition over the coming months.
- June 1st, 2005: This will be the target date for project completion, at
which time all other "@ifas.ufl.edu" aliases that are not 'GatorlinkUsername@ifas.ufl.edu'
addresses will be removed.
Dissent: Little, apart from concerns that end-users be given ample prior notice with assistance in
any possible one-time Gatorlink username changes. Also, it was suggested that this implementation
might be better made after the expected implementation of a 16 character Gatorlink username namespace.
last edited 3 November 2004 by Steve Lasley