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ICC Meeting: |
IFAS COMPUTER COORDINATORS (ICC)DECEMBER 11th 2015 REGULAR MEETINGA meeting of the ICC was held on Friday, December 11th, 2015 in the UF/IFAS Communications Building. The meeting was chaired and called to order by Jimmy Anuszewski at about 10:00 am. PRESENT: At least 30 members participated. Recorded Video: Video will be available here. NOTES: Winnie Lante, Karen Porter and Dennis Brown should be commended for their food/drink accomodations. Report from the chairmanMember news: Nothing new to report. Recap since last meeting: As per his usual procedure, Jimmy pointed folks to the notes of the last meeting, without going into any details. Details about this meeting: I've deleted a lot of the old anchors that were in the minutes due to lack of updates. I suggest searching the ICC site for information that you may be looking for. Security: (previous discussion) Macs that need antivirus per UF WiFi Security, Jimmy would recommend Avira. This software does not require any extra steps to activate, as ClamXav did. Patching updates... (previous discussion) Microsoft December's Microsoft patches are listed in the link. Current risk assessments can be found here. Adobe Flash, along with several other Adobe products, have updates here. Java Java updates were in August for Java 8U66. This is the same as last months. Apple There have been several Apple updates, including a new system update, OS 10.11.2. SAS SAS University Edition recently had an update. Please visit this link. Other Updates as available... Videoconferencing and WAN discussionVideoconferencing topics (previous discussion) Acano released update R1.8.16 October 29th. This is their latest. Acano was acquired by Cisco. You can read the news here. Updates as available... End-user Scheduling (previous discussion) Updates as available... Lync updates (previous discussion) Updates as available... WAN (previous discussion) Updates as available... Wireless printers (previous discussion) Any updates to this?
PolicyContent Management System (CMS) for UF: Entering preparation phase (previous discussion) The wait is still on... The main UF Website is now redesigned and is still in T4. The templates for T4 will be released in Spring, 2016 and the HTML/CSS markups will be released before that. If you would like to use the new template on your T4 website, please specify that BEFORE you migrate to T4. Updates as available. Cloud Services (previous discussion) Updates as available. Backups/Server Drives I was asked to add this to the agenda. Some Department and REC IT people are wondering if there's official policy in regards to backups and what some IT people are doing for it. From my understanding, that's why we have server drives, but I'll let the discussion start amongst everyone. During the discussion, it was addressed that the server drives should be used because they are backed up multiple times during the day and can be access through VDI at any time. It was also stated that external hard drives should not be relied on nor should they be purchased using department funds. Admin rights became a separate topic during this discussion and there was a split amongst the participants about how Admin rights should be dispersed. One side stated that Admin rights should only be granted based upon the situation of the user. An exmample Jimmy gave was field computers that needed to have software installed or updated while away from the IT person or users that are in lab that need to install specific software at a moment's notice. All of this would be LOCAL Admin rights. Others stated that it was too much to try and update every computer at the same time (such as Java updates) or to install the same software on multiple computers. Consensus is do what works for each individual situation but rememeber that ultimately, it comes down to the IT person's responsibility if something should go wrong with that computer. Updates as available. UF Exchange updates (previous discussion) Updates as available. Notes from last month's SIAC meeting Notes from past meetings are available here. Last update was from June. Last month's IT Directors Meeting Notes IBM Endpoint Management was discussed, ITSM, BigFix and Terminal 4 updates were discussed. You can now view the notes from each meeting at this link. PrintSmart initiative (previous discussion) Santos has created a step-by-step guide for the PrintSmart install. You can find it....on the WIKI! And he's added to it! For those asking about Toner pickup, here is some information from Wendy Williams: If you find that you have ten or more USED toner cartridges that need to be recycled, please contact Recycling Department at 392-7396 to coordinate special pickup before August 3rd . Feel free to contact the PrintSmart team at purchasing@ufl.edu with any questions. New 'Trouble-Ticket' Entry Page for CNS (previous discussion) Update as needed... KACE (previous discussion) This has gone the way of the Dodo bird.
ProjectsServices Documentation: Is a Wiki the way? (previous discussion) Would be really nice if more people could contribute to this.  A wiki has been created at https://uflorida.sharepoint.com/sites/ifas/wiki/icc/Pages/Home.aspx. Everyone in the ICC distribution group should be able to add/edit. OperationsIFAS IT Updates (previous discussion) Chris wanted to make sure we were aware of a couple of problems that the Isilon is having that EIO is attempting to fix. First, there is a 7.5sec authentication delay when accessing files. Second, there are issues with our administrative accounts being denied access to areas that are properly ACL’d. Wayne is hoping these are fixed in an upcoming patch. The migration is going well so far and departments are being rolled onto the new servers with no issues. Network drive "re"lettering - Group = T, Users = U. This is to be the expected Map Drive Lettering. New DHCP reservation site created (previous discussion) Update as needed. Creating guest GatorLink accounts: singly or in bulk (previous discussion) Steve had left this on the agenda in case further discussion was deemed warranted. So Jimmy will leave it here. Wayne's Power Tools (previous discussion) Wayne has developed a new script that will provide new and tools that we will all welcome back. Jimmy will show a sample of it. Public folder file deletion policies and procedures status (previous discussion) Updates as available...
Other TopicsSAS depot updated The SAS 9.4 installation depot (\\ad.ufl.edu\ifas\SOFTWARE\SAS\SAS9.4_32bit ) has been updated to permit installation on Windows 8.1 AND to allow installation on 32 bit Windows installs. FAQs for new hires (should use https://uflorida.sharepoint.com/sites/ifas/wiki/icc/Pages/Home.aspx) Updates as available... Adobe licensing (previous discussion) Updates as available... Misc. GatorBox (leaving this here) Peer2Peer IMM (Internal Management Memoranda)
That's All Folks! The meeting was adjourned at 10:40 and the next meeting will take place February 12th, unless anyone objects to skipping January. Go Gators!
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