ICC Meeting:

IFAS COMPUTER COORDINATORS (ICC)

APRIL 10th 2020 REGULAR MEETING

A meeting of the ICC was held on Friday, April 10th, 2020, from everyones' home offices! . The meeting was chaired and called to order by Jimmy Anuszewski at about 10:02 am.

PRESENT: Twenty-three members participated.

Remote participants: Wendy Williams, Dewayne Hyatt, Wayne Hyde, Angelo Daniels, John Wells, Marvin Knewman, Kevin Hill, Chris Leopold, Joel Parlin, Philip Lazenby, Karen Porter, Andrew Carey, Scott Owens, Lee Thrasher, Javier Herrera, Marion Douglas, Joe Gasper, Jorge Hernandez, Jonathon Chirino, Raichel White, Russell Hunter, John Macias, Brian Hurt, Wendy Williams, Joe Gasper, Dennis Brown, Marcus DiLorenzo, Dan Cromer, Lawrence Hua, James Canter, Benjamin Thomas, Umar Javed

On-site participants: None :)

Recorded Video: Video will be available here.

NOTES:

I hope everyone brought their own snacks :)

Report from the chairman

Member news: Nothing new to report.

Patching updates... (previous discussion)

Microsoft

April's Microsoft patches are stil listed in the link. A listing of all security updates can be found here. As of Thursday, the latest updates were March 23rd.

There were several Microsoft Office updates to the Apple version, as recently as 3/10/20. Please run AutoUpdater to install those updates. As an interesting side note, since January 24th, 2020, Teams is automatically installed with Office on the Mac platform. For info on other Microsoft updates for Macs, click here. Remote Desktop has also seen a recent update, which is critical considering many people are using RDP to work from their office computers.

Also, if you are using OneDrive on your Mac, you may have to manually update to the latest version. (4/3/20)

Adobe

Flash, Acrobat, Reader, Connect, along with several other Adobe products, have updates here. Last updates were March 23rd.

Java

Java updates were in January 14th for Java 8U241, for all major platforms. Release notes can be found here .

Apple

There have been several Apple updates (Aoril 8th), including a new system (Catalina), security updates and printer driver updates. This includes High Sierra, Sierra and Mojave, along with iOS updates.

SAS

SAS University Edition recently had an update. Please visit this link. SAS Renewal is also upon us.

JMP

JMP 15 is now available through the UF Software Licensing Division. It is free.

Sigmaplot

Sigmaplot 14 is now available through the UF Software Licensing Division.

ArcGIS

ArcGIS licensing is due for renewal. Please visit this website if you need any info about purchasing a license.

Two-Factor Authentication

Two-Factor was expected to have all current and new staff enrolled by Fall, 2020.

https://it.ufl.edu/two-factor

https://it.ufl.edu/two-factor/support

Videoconferencing and WAN discussion

Videoconferencing topics (previous discussion)

Skype Business, Please disable autolaunch on it and stop using it.

Zoom updates are available, either through Software Center or through Zoom directly. With the current security situations on Zoom, I strongly encourage people to use Teams for their video meetings.

Policy

Content Management System (CMS) (previous discussion)

UF currently has a committee to discuss the new branding and this includes a new web design, which will be T4, WP and static friendly. For more information, you can join the Team here.

Updates as available.

Last month's IT@UF Meeting Notes

You can now view the notes from each meeting at this link

ITSA Policy and UF IT Policy

I've found it difficult to find the ITSA Computing Policy and the UF IT Policies, so I will provide the links here and keep them here.

ITSA - http://imm.ifas.ufl.edu

UF IT - http://www.it.ufl.edu/policies/

There will now be an ICC Policy Page that will keep track of policy and guidelines. These are not strict rules meant to dictate what must be done, but instead, a page of policies that are meant to help keep things running smoothly for each department and ITSA. You can find it here.

ITPAC met on Monday, October 15th. The group agreed with recommended policies and will present them to Dr.Payne for final approval.

Andrew Carey provided a link to fixing incorrectly named devices. You can find it here.

SIAC held their monthly meeting last week. (4/7/2020) The irony of having SIAC on Teams, yet still holding a meeting in Zoom baffles me, especially considering the people that are involved in the meeting. But considering last conversation on the meeting was a recommendation to pause all A3 licenses, maybe it should surprise me.

Projects

Please keep in mind that if you would like a TEAMs demostration, Joe and DeWayne are available to do so. Email either of them for more information.

ICC Retreat

June 3-4, 2020 - With the current situation of COVID19 causing everyone to work from home, Andrew and I have discussed holding a virtual retreat. The TREEO center has cancelled all events over the summer, so as of right now, we do not have a location available. Thoughts?

Update: As of right now, a month later, we have had zero volunteers. There will be a form on the Retreat channel for everyone to fill out and volunteer.

Operations

IFAS IT Updates (previous discussion)