ICC Meeting:

IFAS COMPUTER COORDINATORS (ICC)

APRIL 13th 2018 REGULAR MEETING

A meeting of the ICC was held on Friday, April 13th, 2018 in the IFAS Administration building, 89, Room 109. The meeting was chaired and called to order by Jimmy Anuszewski at about 10:02 am.

PRESENT: Twenty-three members participated.

Remote participants: Raichel White, Angel Perez, Phillip Lazenby, Tom Barnash, Scott Owens, Jonathan Chirino, Marvin Newman, Karen Porter, Ed Howard, Angelo Daniels, Joe Gasper, Chris Leopold, Wayne Hyde, Ben Beach, Andrew Carey,Michael Morrow, Lee Thrasher, Wei Cao, Dewayne Hyatt, David DePatie, Al Ibanez, Rob, Marion Douglas, Brian Hurt, Michael Morrow, John Macias, Dennis Brown, Megz Keathley.

On-site participants: Jimmy Anuszewski, Dennis Brown, Dan Cromer, Alan Yang, Wendy Williams and Charlie Bogatescu.

STREAMING AUDIO: The audio will available here.

Recorded Video: Video will be available here. Chat transcript is available here.

NOTES:

Dennis Brown & Karen Porter should be commended for their food/drink accomodations.

Report from the chairman

Member news: Phillip Lazenby has moved from Facility Planning/Operations to the IFAS Help area. Forestry would also like to welcome Michelline Fedele, to help Karen Porter since Winnie retired.

Details about this meeting:

I've deleted a lot of the old anchors that were in the minutes due to lack of updates. I suggest searching the ICC site for information that you may be looking for. Be on the lookout for a new site within the coming months.

Patching updates... (previous discussion)

Microsoft

February's Microsoft patches are still listed in the link. Current risk assessments can be found here.

There were several Microsoft Office updates to the Apple version, as recently as 4/12/18. Please run AutoUpdater to install those updates.

Adobe

Flash, Acrobat, Reader, Connect, along with several other Adobe products, have updates here. Last updates were in April 10th.

Java

Java updates were in January for Java 8U161, for all major platforms. Release notes can be found here . Java 9.0.4 is now available. You can download it here.

Apple

There have been several Apple updates (March 29th), including a new system update, security updates and printer driver updates. This includes High Sierra, Sierra and El Capitan, along with iOS updates.

SAS

SAS University Edition recently had an update. Please visit this link.

JMP

JMP 13 is now available through the UF Software Licensing Division.

Sigmaplot

Sigmaplot 14 is now available through the UF Software Licensing Division.

Two-Factor Authentication

Two-Factor is still not mandatory, but participation has increased, which means we will be getting more questions. If you haven't already, please familiarize yourself with the system, options and potential problems.

https://it.ufl.edu/two-factor

https://it.ufl.edu/two-factor/support

Videoconferencing and WAN discussion

Videoconferencing topics (previous discussion)

Skype Business for Mac has updates that should install using your Microsoft Autoupdater.

Policy

Content Management System (CMS) (previous discussion)

Nothing new to report here.

Updates as available.

Last month's IT@UF Meeting Notes

You can now view the notes from each meeting at this link . This past month's meeting was cancelled.

ITSA Policy and UF IT Policy

I've found it difficult to find the ITSA Computing Policy and the UF IT Policies, so I will provide the links here and keep them here.

ITSA - http://imm.ifas.ufl.edu

UF IT - http://www.it.ufl.edu/policies/

There will now be an ICC Policy Page that will keep track of policy and guidelines. These are not strict rules meant to dictate what must be done, but instead, a page of policies that are meant to help keep things running smoothly for each department and ITSA. You can find it here.

ITPAC is still setting up a meeting to go over policies. I will update that as it comes along.

Andrew Carey provided a link to fixing incorrectly named devices. You can find it here.

Projects

We are currently working on a new ICC site and integration of Yammer. Stay Tuned! The new site is planning on using Microsoft Teams, pending the outcome of the software policy exception being brought forth to the ITPAC members.

This is getting closer to fruition. Teams is now being used by several of us, though we have barely scratched the surface. Stay tuned!

ICC Retreat

The ICC Retreat will officially be held at the Straughn Center on June 1st. From 8am-3pm. We will have pastries, bagels and coffee served for breakfast and have a BBQ catered lunch. There will be seminar presentations given all day, in 45-60 minute increments along with demonstrations given by Dell and Microsoft. As we get closer to finalizing the schedule, we will send out the itinerary to the ICC via Yammer.

Operations

IFAS IT Updates (previous discussion)

ITSA is very happy about the TEAMs environment. Dewayne wants to make sure everyone is testing the new imaging task sequence.

2-Factor-Authentication: If you are in Gainesville, you can get the key fob from the Help Desk. If you have someone in your off-campus location, they can create a ticket to requst a fob. The IFAS Help Desk will have some tokens available and they will ship it out. (prefer to ship to the IT person as opposed to the person requesting the token(fob)). The serial number, ticket number and gatorlink will be on file for each token. The help desk should be notified when the token is received so that it can be activated.

Saira is working with Zoom on an Enterprise license. We should know more by May (when are current license runs out).