ICC Meeting:

IFAS COMPUTER COORDINATORS (ICC)

SEPTEMBER 10th 2020 REGULAR MEETING

A meeting of the ICC was held on Thursday, September 10th, 2020, from the comfort of our own homes and bldg 120! The meeting was chaired and called to order by Jimmy Anuszewski at about 10:02 am.

PRESENT: Twenty-three members participated.

Remote participants: Wendy Williams, Wayne Hyde, Angelo Daniels, John Wells, Marvin Knewman, Kevin Hill, Chris Leopold, Joel Parlin, Philip Lazenby, Karen Porter, Andrew Carey, Scott Owens, Lee Thrasher, Javier Herrera, Marion Douglas, Joe Gasper, Jorge Hernandez, Jonathon Chirino, Raichel White, Russell Hunter, John Macias, Brian Hurt, DeWayne Hyat , Joe Gasper, Dennis Brown, Dan Cromer, Lawrence Hua, James Canter, Benjamin Thomas, Umar Javed, Molly Davis

On-site participants: Jimmy Anuszewski

Recorded Video: Video will be available here.

NOTES:

I hope everyone brought their own snacks :)

Report from the chairman

Member news: Welcome Molly Lewis to our group! She is the new IT for ABE.

Patching updates... (previous discussion)

Microsoft

September's patches are listed in the link. A listing of all security updates can be found here. As of this morning, the latest updates were September 8th.

There were several Microsoft Office updates to the Apple version, as recently as 8/11/20. Please run AutoUpdater to install those updates. Teams is now a part of the Mac Office install. Remote Desktop has also seen a recent update, which is critical considering many people are using RDP to work from their office computers. Keep in mind that RDP will automatically update through the Apple Store app.

Also, if you are using OneDrive on your Mac, you may have to manually update to the latest version. I recommend the update. (9/10/20)

As a sidenote: If you're using the "beta" version of Outlook (I assume Windows is the same as Mac in this regard), I'm getting updates at a minimum of 3-4 a week. So please pay attention to that.

Adobe

Flash, Acrobat, Reader, Connect, along with several other Adobe products, have updates here. Last updates were September 8th.

Java

Java updates were in July 14th for Java 8U261, for all major platforms. Release notes can be found here .

Apple

There have been several Apple updates (August 12th), including a new system (Catalina), security updates and printer driver updates. This includes High Sierra, Sierra and Mojave, along with iOS updates.
There is an iOS update this week, too.

SAS

SAS University Edition recently had an update. Please visit this link. SAS Renewal is also upon us.

JMP

JMP 15 is now available through the UF Software Licensing Division. It is free. Dan Cromer is contacting James Hardemon about a license renewal.

Sigmaplot

Sigmaplot 14 is now available through the UF Software Licensing Division.

ArcGIS

ArcGIS licensing is due for renewal. Please visit this website if you need any info about purchasing a license.

Two-Factor Authentication

Two-Factor was expected to have all current and new staff enrolled by November, 2020. I believe that is still the goal, given the current situation with off-campus offices. Students will be mandated to enroll by June 22, 2020. I believe an email was sent to all faculty this past week reminding them to enroll.

https://it.ufl.edu/two-factor

https://it.ufl.edu/two-factor/support

Videoconferencing and WAN discussion

Videoconferencing topics (previous discussion)

Zoom updates are available, either through Software Center or through Zoom directly. A good practice is to chek for updates before a meeting, otherwise, you may be late for your meeting.

If you have faculty and/or staff that are still using Zoom for UF meetings, please encourage them to move to Teams. I'm not sure how it's been for everyone else, but having to repeat the security options for Zoom is tiring and not necessary when Teams is available.

Policy

Content Management System (CMS) (previous discussion)

UF currently has a committee to discuss the new branding and this includes a new web design, which will be T4, WP and static friendly. For more information, you can join the Team here.

Updates as available.

Last month's IT@UF Meeting Notes

You can now view the notes from each meeting at this link

ITSA Policy and UF IT Policy

I've found it difficult to find the ITSA Computing Policy and the UF IT Policies, so I will provide the links here and keep them here.

ITSA - http://imm.ifas.ufl.edu

UF IT - http://www.it.ufl.edu/policies/

There will now be an ICC Policy Page that will keep track of policy and guidelines. These are not strict rules meant to dictate what must be done, but instead, a page of policies that are meant to help keep things running smoothly for each department and ITSA. You can find it here.

ITPAC met on Monday, October 15th. The group agreed with recommended policies and will present them to Dr.Payne for final approval.

Andrew Carey provided a link to fixing incorrectly named devices. You can find it here.

Kudos to SIAC for moving their meeting platform to Teams from Zoom (next meeting).

Projects

Please keep in mind that if you would like a TEAMs demostration, Joe and DeWayne are available to do so. Email either of them for more information. My department had a 90 minute instructional meeting for Microsoft Tasks and it was very beneficial.

Operations

IFAS IT Updates (previous discussion)

Chris and the team have updates for us.

SIAC will discuss VPN with UF IT.

DeWayne and Joe conducted an EPAF conference that had over 500 attendees.

Please remember, DeWayne will be giving a how-to on Microsoft Migration after the meeting.

Phillip discussed some new models on the Dell order site.